Executive Support Administrator - Vice Chair, Supervising Associate

Company: Ernst & Young Advisory Services Sdn Bhd
Location: Hoboken
Posted on: May 22, 2025

Job Description:

Press Tab to Move to Skip to Content LinkLocation: PortlandOther locations: Primary Location OnlyDate: May 16, 2025Requisition ID: 1608362At EY, we're all in to shape your future with confidence.We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.As part of our Enterprise Support Services team, you'll be an integral part of our business enablement functions that keep our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Support Administrator - Supervising Associate, you'll work across teams to provide the knowledge, resources, and tools that help EY deliver exceptional quality service to our clients, win in the marketplace, and support EY's growth and profitability.The opportunityAs an Executive Support Administrator (ESA) - Vice Chair, you will provide extremely high-level, functionally specialized administrative support to Vice Chair executives of the firm. The work of the ESA is closely aligned with and integrated into the specialized needs, operations, strategies, and business objectives of these top executives and is a highly visible role. You'll manage confidential projects, perform various administrative activities, apply judgment, and identify solutions to overcome barriers and mitigate risks, with accountability to achieve outcomes. You will have frequent interaction with internal and external clients. You'll also act as a daily brand ambassador of firm leadership.Your key responsibilities

• Support high-level senior executives and act as a trusted advisor
• Manage complex calendars, expenses submission, domestic/international travel, events, meetings, and conferences
• Possess and leverage superior knowledge of service line and operational role of the executive
• Develop workable and cost-effective solutions
• Balance multiple priorities considering risk, importance, urgency, political impact, and other linkages
• Understand the key drivers affecting EY and our clients
• Cultivate and nurture relationships with internal, global business, and government leaders and their administrative staff to achieve goals
• Manage project plans to track milestones and deliverables
• Independently compose, format, and edit non-technical business documents, including board meeting materials, presentations, and reports
• Protect confidential/proprietary information
• Assist leaders and others to resolve conflicts and issues
• Solicit a constant two-way flow of information from colleagues, customers, and leaders
• Set up and manage project plansSkills and attributes for success
  • Creative problem solving, applying discretion using general guidelines to interpret unusual circumstances and procedures with defined policy. Demonstrates judgment in selecting methods and techniques for solutions.
  • Solve complex problems using strong analytical, organizational, and research skills
  • Attention to detail and self-assurance of work quality
  • Ability to manage conflicting priorities, organize workflow, and collaborate effectively with colleagues
  • Proactively share and leverage knowledge with colleagues
  • Develop solid working knowledge of firm structure, service lines, key personnel, and policies
  • Proactively escalate potential issues
  • Work independently with limited supervisionMinimum qualifications
    • Bachelor's degree in a related discipline or equivalent work experience
    • Minimum of 8 years of related work experience supporting senior leadership in a large corporate environment or firm
    • Ability to work in an EY office or attend EY events
    • Flexibility and willingness to work overtime
    • Light travel may be requiredPreferred qualifications
      • Advanced skills in MS Office (Outlook, Teams, Word, Excel, PowerPoint)
      • Experience with MS SharePointWhat we look forHighly motivated and agile individuals with excellent problem-solving skills, capable of managing shifting priorities in a rapidly changing industry. Effective communicators and confident team players who collaborate across diverse teams and seek career development within a dynamic organization.What we offer youAt EY, we'll develop you with future-focused skills and provide world-class experiences. We empower you in a flexible environment and support your well-being through a diverse, inclusive culture of globally connected teams. Learn more.
        • Competitive compensation and benefits based on performance, including medical, dental, pension, 401(k), and paid time off
        • Hybrid work model with most roles working in person 40-60% of the time
        • Flexible vacation policy and paid holidays, winter/summer breaks, personal/family care, and other leavesReady to shape your future with confidence? Apply today.EY accepts applications on an ongoing basis. For California residents, additional information is available here.EY values high ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.EY - Building a better working worldWe create value for clients, people, society, and the planet, building trust in capital markets. Enabled by data, AI, and advanced technology, EY teams help clients shape the future with confidence and address pressing issues of today and tomorrow.Our services span assurance, consulting, tax, strategy, and transactions, supported by sector insights and a global, multidisciplinary network in over 150 countries and territories.EY is committed to equal employment opportunities and provides reasonable accommodations for individuals with disabilities, including veterans. For assistance, contact our support team at 1-800-EY-HELP3 or ssc.customersupport@ey.com.
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Keywords: Ernst & Young Advisory Services Sdn Bhd, Bethlehem , Executive Support Administrator - Vice Chair, Supervising Associate, Other , Hoboken, Pennsylvania