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Intern Recruitment Coordinator Contract Assignment

Company: Guardian Life
Location: Bethlehem
Posted on: September 13, 2018

Job Description:

OVERALL ACCOUNTABILITY:

This is a 4-month contract assignment with virtual consideration.

This role reports to the Director, Talent Acquisition responsible for Early Career and Campus Recruitment. The Intern Recruiting Coordinator interfaces directly with external candidates and key internal stakeholders (i.e. Hiring Managers, HR colleagues). They will support the full lifecycle for recruitment from the scheduling of interviews through the pre-hire and on-boarding activities for our 2019 Summer Internship Program.

POSITION OVERVIEW:

The Recruiting Coordinator will provide critical administrative support to the Contract Intern Recruiters, utilizing the Applicant Tracking System (ATS) interface, scheduling of candidate interviews, pre-employment and on-boarding tasks for various Guardian locations. As a key member of Talent Acquisition in supporting our internal clients and external candidates, this role requires flexibility, exceptional client service and strong communication skills. Further, the position demands superior collaborative abilities, possession of a keen sense of urgency and the ability to juggle multiple priorities seamlessly. The ability to think outside of the box with regard to troubleshooting scenarios is critical.

Establishing strong working relationships with key stakeholders through the coordination and scheduling of candidate interviews will be a significant component of this role. This will include attaining the various availabilities and providing scheduling resolution where required. In this regard, this position requires the ability to prioritize issues through effective liaison communications with hiring managers, their administrative support staff, recruiters and candidates alike.

Another significant component of this role is coordinating the pre-employment process for the Interns inclusive of the following: monitoring of vendor background check activity, candidate follow-up, hiring manager and Recruiter updates. Further, this role handles the preparation and delivery (e-mail and overnight if warranted) of all new hire packages; facilitation of attendance of Orientation; creation of Employee IDs; initiation of the provisioning of new hires IT and work station. This role will also be responsible for posting all new Intern requisitions into the ATS and where appropriate posting to external job boards and campus sites.RESPONSIBILITIES:


  • Scheduling of Interviews

  • Provides interview scheduling support for hiring activities in all locations for Intern Recruiters related to interviews with candidates, hiring managers, and all other participants of the interview process
  • Tracking requests and keeping all updates available in real time within the Sharepoint utilized by the Campus Recruitment / Early Career team.

  • Coordinates travel itineraries for candidates in need of traveling for interviews
  • Coordinates and tests technology for remote interviews
  • Provides conflict resolution on all scheduling challenges and keeps candidates, managers, and recruiters apprised of all changes to schedules
  • Manages candidates through interview process in terms of all interview coordination and reception of candidates during on-site visits


    Pre-Employment Processing:


    • Provides Hiring Managers with requisite new-hire process/forms for on-boarding purposes
    • Manages all activity related to background checks and drug screens and owns the communication to vendor, candidates, hiring managers, and Recruiters related to status of clearance of both
    • Facilitates new-hires attendance at New-Hire Orientation
    • Prepares all new-hire packages and e-mails them/overnights them to candidates, accordingly
    • Processes all new-hire paperwork including I-9 documentation, and processes in E-Verify

      Keywords: Guardian Life, Bethlehem , Intern Recruitment Coordinator Contract Assignment, Human Resources , Bethlehem, Pennsylvania

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