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Sr Administrative Assistant

Company: Disability Solutions
Location: Bethlehem
Posted on: July 1, 2024

Job Description:

Linde Gas & Equipment Inc.Administrative AssistantLocation: Bethlehem, PALinde Gas & Equipment, Inc. is seeking to hire an Administrative Assistant to provide administrative support to local management and staff personnel. The Administrative Assistant will be tasked with providing customer support, reconciliation, and resolution in a timely and accurate fashion.What we offer you!--- Competitive pay--- Comprehensive benefit plan (medical, dental, vision and more)--- 401(k) Retirement Savings Plan --- Paid time off (vacation, holidays, PTO)--- Employee Discount Programs--- Career growth opportunitiesWhat you will be doing:--- Provide a high standard of customer service when interacting with customers and staff --- Effectively screen, process, or transfer incoming calls to the appropriate party--- Accounts Receivable support including customer account analysis, clean up, logging information, and reporting out results--- Processing weekly and monthly cylinder work billings as outlined in work instructions, including necessary follow-up, conducting analysis and research to address any issues that arise, database maintenance, troubleshooting and interaction with location contacts--- Continuously finds ways to improve work processes to increase efficiency in quality, customer service and profitability --- Coordinates meeting room availability, lunches as necessary, and ensures that front office and meeting rooms are clean, neat and organized--- Order and maintain building supplies, maintain location postage and office shipping methods, execute approved purchases, verify charges, and reconcile accounts as needed--- Assembles and analyzes information, manuals, agendas, correspondence and memoranda--- Updates shared reference information--- Answers mail and inquiries; follows up with other departments to ensure that requests are carried out--- Responsible for compliance with Linde security guidelines while monitoring the building's safety and security--- Coordinating with location staff orientation for visitors, temps, service contractors and vendors --- Assist and coordinate employee activities --- Transcribe notes, letters, memos, and reports as well as creating KPI reports, graphs, charts, and presentations --- Manages accurate employee time data collection and reporting as location payroll administrator--- Uses numerous business software systems with accuracy and a strong ability to multi-task--- Electronically corrects ticket processing errors to be uploaded into JD Edwards system--- Other duties as assignedWhat makes you great:--- High School Degree or GED is required, associate degree a plus--- Performs all functions with a safety mindset--- Minimum 2+ years Administrative Support is required --- Understanding of customer accounts and accounts receivable--- Excellent phone etiquette, strong verbal and written communication skills--- Excellent computer skills required, including MS Office and spreadsheet skills--- Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely--- Must be able to work additional hours outside routine schedule as needed --- Upholds high standards of honesty and integrity--- Demonstrates personal ownership for safety and actively contributes to a strong safety culture--- Contributes to a positive work environment where differences are valued and supported--- Strives for personal achievement and helps others attain results--- Ensures accountability through collaboration and interpersonal skills--- Able to work independently and self-motivated--- Enjoys helping others and learningWhy you will enjoy working with us:Linde is a leading global industrial gases and engineering company with 2023 sales of $33 billion. Linde Gas & Equipment Inc. (LG&E) is part of the largest Welding, Industrial, Medical, and Specialty Gases companies in the U.S. We carry a comprehensive selection of industrial gases, such as oxygen, nitrogen, argon, and carbon dioxide, etc. LG&E has an extensive network of production plants, retail stores, distribution centers, and customer service locations with a focus on making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful by helping to sustain and protect our planet.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

Keywords: Disability Solutions, Bethlehem , Sr Administrative Assistant, Administration, Clerical , Bethlehem, Pennsylvania

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